11 March 2016

Dear Parents/Guardians

Duke of Edinburgh practice expedition

Pupils involved in the Duke of Edinburgh Award will be taking part in their practice expedition over the weekend of 16/17 April. The expedition will be in the Barnard Castle area, and all groups will be camping at Barnard Castle Camp Site, near Lartington. Although the pupils will not be accompanied by members of staff as they walk, they will be closely monitored over the weekend through observation and meeting at regular checkpoints. There will also be a staff presence on the campsite overnight. All pupils are covered by the School’s insurance policy and a full risk assessment has been undertaken by Mr Heaton and Madame Burel, the group leaders. A number of the accompanying staff are first aid qualified and will be carrying first aid kits. Pupils will be transported by school minibus which has the requisite insurance.

Pupils should arrive at School by 0800 on the Saturday morning, and we aim to return to School by 1600 on the Sunday afternoon. If the return time is going to be dramatically different, we will encourage your children to contact you with the revised timing.

I have enclosed a Parental Consent and Medical form for your attention and completion and pupils will be re-issued with a kit list for the walk before the expedition, both for your information and in case they have misplaced their earlier copy. I would be grateful if you could return this by Friday 18th March.

I would also like to take this opportunity to inform you that the dates for this year’s final expedition are the 4/5th and 7/8th of July. Please let us know, as soon as possible, if your child is unable to attend. In addition, one of the requirements of the Award qualifying expedition is that pupils need to plan, train for and complete an unaccompanied self-reliant expedition. This will involve pupils working out their own starting points and starting times and organising transport to get them to the appropriate place at the appropriate time. This usually means parents dropping groups off and picking them up again when the expedition is complete. I hope that by giving you enough notice you will be able to make the required arrangements.

Please do not hesitate to contact me if you have any questions about the expedition or any other aspect of the Award.

Yours faithfully

Mr P Heaton               Mrs J Burel

RED HOUSE SCHOOL D OF E EXPEDITION EQUIPMENT (ITEMS MARKED WITH AN ASTERISK* ARE REQUIRED FOR THE DAY WALKS ONLY)

CLOTHING

*Walking boots

*Trainers

*Socks

*Underwear

*Trousers

*Shirts/ tops

*Sweaters/ fleece tops

*Hat

*Gloves

*Waterproof jacket (breathable type recommended)

*Waterproof over trousers

*Gaiters (optional but recommended)

PERSONAL CAMPING EQUIPMENT

Rucksack (approx. 65 litre capacity) / *Day bag

Sleeping bag

Sleeping mat

Soap and towel

Toothbrush

Toilet paper

Mug and plate(s)

Knife, fork and spoon

Food (as detailed on menu)

*Water bottle (make sure it does not leak!!)

Sun tan lotion

PERSONAL EMERGENCY EQUIPMENT

*Map (school will provide)

*Watch

*Compass and whistle

Emergency action card

Emergency food (something like 3 Mars bars or similar)

Matches or lighter

Torch with spare batteries and bulb

Survival bag/ space blanket

Spare clothes

Tin opener

*First aid kit

Paper and pencil (in a plastic bag to keep it dry)

1 mobile telephone per group

GROUP CAMPING EQUIPMENT

Tent (school will provide)

Trangia (school will provide)

Meths (school will provide)

Washing up liquid

Sponge/scourer pad

Cloth/old tea towel

PARENTAL CONSENT FOR A SCHOOL VISIT

(To be distributed with any information sheet giving full details of the visit).

Year Group: 10

        Details of visit to: Barnard Castle. Duke of Edinburgh’s Award practice expedition.                          

From: 16th April 8.00am (approx.)

To:       17th April 16.00pm(approx.)

I agree to ……………………………….. taking part in this visit and have read the information sheet.

I agree to ……………………………….. participation in the activities described.

I acknowledge the need for ………………………………… to behave responsibly.

2          Medical information about your child:

(a)       Any conditions requiring medical treatment, including medication?                      YES/NO

If YES, please give brief details:

 

(b)       Please outline any special dietary requirements of your child

 

(c)       Please indicate the type of pain/flu relief medication your child may be given, if necessary:

 

(d)       Please give details of any other health/behavioural information which would be useful to the group leader:

 

For residential visits and exchanges only:

 (e)        To the best of your knowledge, has your son/daughter been in contact with any contagious or infectious diseases or suffered from anything in the last four weeks that may be contagious or infectious?                                  YES/NO

If yes, please give details:

 

f)        Is your son/daughter allergic to any medication?                                                YES/NO

If yes, please specify:

 

(g)        When did your son/daughter last have a tetanus injection:

 

I will inform the Group Leader/Head Teacher as soon as possible of any changes in the medical or other circumstances between now and the commencement of the journey.

 

3          Declaration

I agree to my son/daughter receiving medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present.

Contact telephone numbers:

Work: ………………………………       Home: …………………..……………

Home Address:

 

Alternative emergency contact:

Name: ……………………………………….     Tel No: …………………………

Name of Family Doctor: ………………………………….…….…………………..

Tel No: ………………………………….………………….………………………………….

 

Signed: ………………………………………     Date: ………………………….….

Full Name: ……………………………………………(In capital letters please)

THIS FORM, OR A COPY, MUST BE TAKEN BY THE GROUP LEADER ON THE VISIT.

A COPY SHOULD BE RETAINED BY THE SCHOOL CONTACT.

 

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